Office Systems Project Coordinator

 

  1. Hours:                             12 hours per week  (Mon – Thurs 9.30 – 12.30)

 

  2. Responsible to:               Practice Supervisor/Co-ordinator

 

  3. Duration of:                    6-month Project

 

  4. Job purpose:                   To be responsible for ensuring the smooth and effective management of the Hikmat Exeter office and associated systems.                                                

        Hikmat Devon is a Community Based Interest Company – launched in 2005 and incorporated in 2011. We work to improve access and equality of opportunity for black and minority ethnic communities across Devon.

        Hikmat Devon is a small organisation delivering projects for a variety of funders. We require an addition to our team to undertake the financial processes for all projects to enable us to report financial expenditure to our funders. You will have experience of producing profit and loss accounts and Trial period balance. Sage nominal coding will also be an advantage. Hours are flexible. Based in our office in Exeter.

 

   5. Payment:  £12.00 per hour 

 

   6. Main Duties:

 

  • To ensure that all Co-op business is supported in conjunction with other staff (sees responsibilities)

  • Disclosure and barring checks on staff. To ensure that all checks are conducted where appropriate and recorded.   

  • Collating timesheets, recording, and maintaining a spreadsheet for salaries. Liaising with the payroll agency and ensure a link with Practice Manager is created.

  • Recording Annual Leave and reminding staff to take their leave.

  • Collating timesheets, recording, and maintaining a spreadsheet for salaries. Liaising with the payroll agency and ensure a link with Practice Manager is created.

  • Recording Annual Leave and reminding staff to take their leave.

  • Liaison with HMRC updating records when necessary

  • Companies House Liaison, updating information when changes occur. To liaise with the Account Officer to ensure that end of year accounts are completed, sent to accountants and final copies uploaded to Companies House.

 

   7. Qualification:       An appropriate qualification will be expected.

   

   8. Probationary Period:      Three months

 

   9. Notice:      Minimum one month working notice is required on either side.

   Interested?

To find out more please ring or email Kharun Shah on:

07971 204832/  hikmatdevon@gmail.com

      Closing date: 12.00 noon  Friday 2nd October, 2020   

      Interview date: 09th Oct, 2020

Call us:

 

Phone:

01392 757220

 

Mobile: 07837577814

Contact Us:

 

Exeter Office: St Sidwell’s  Community Centre, Sidwell St, Exeter, EX4 6NN

 

Barnstaple Office: Office 116, Queens House, Queen Street, Barnstaple, EX32 8HJ .

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